Overview
In this section we are going to cover two sub modules of the Finance Module
- Pledges Management
- Expenses Management
Pledges Management
The Pledges Management sub module allows you to keep track of all the pledges that are done by members towards church fundraising goals. With this module you can track who has pledged and are able to manage them as they make payments. It has the ability to seamlessly manage part payments and to produce detailed reports as required.
How to Add a Pledge
Step 1: From the menu to your left, select Pledges from Finance Module sub modules
Step 2: Click on Add Pledge
Step 3: Complete all fields and Save
How to Record a Pledge Payment
The Pledges Module allows you to track payments made towards pledges, and also process part payments. In some cases when members make pledges for large sums of money that they will pay in parts over a period of time, this module helps to keep track of such payments.
Step 1: Click on Pay Pledges
Step 2: Complete the form and Save
Expenses Management
The Expenses Management module is critical for tracking all cash outflows. When church members know that the money they give is used for the correct cause they are more likely to give more.
Key Terms
Select Source
Expenses in a church can come from various groups within the church, for examples, through cell groups, departments or demographic groups like Ladies and Men. On this field, identify the group that the expense is associated with, e.g. Expenses for Sunday School refreshments. On the source, you select Sunday School.
This way you can produce reports to show how much expenses are attributed to different departments or sections within the church.
Expenditure Types
On DiscipleSoft we do not use the traditional nominal accounts as most accounting systems do rather we drive everything using classifications. Expenditure Type groups related to financial transactions are put into categories that are easy to use for example Rent, Electricity etc.
Account
This is used to identify the account from which the expense has been paid from. This is particularly useful when the church has more than one bank account. This is very useful when doing bank reconciliations.
Supplier Name
Supplier Name is a very useful field on the expense form, which when used tactically is very useful for reporting. Supplier Name can be used to group together expenses from the same supplier, this is useful when a supplier provides you with more than one service. Examples of Supplier Names would be XYZ Electricity Company, for allowances names of people can be used e.g. John Smith
How to Add an Expense
Step 1: From the menu to your left, select Expense from Finance Module sub modules
Step 2: Click on Add Expenses
Step 3: Complete all the fields and Save
