Step 2: Conduct A Workshop
After the selection of the teams in Step 1, the next step is to convene a workshop. A workshop is an opportunity for each Functional Leader to officially engage with his supporting teams and map out the way forward. Successful implementation depends on the teams being on the same page. During the workshop, the functional leaders will make it abundantly clear that the church is taking a new direction of driving growth by adopting DiscipleSoft. They will also share the implementation plan and the role that the supporting team play in the success of the implementation program.
It is the duty of each functional leader to assemble all his support team members and ensure a successful workshop. This is an important step that will give the implementation a good foundation for success.
We assume that you have gone through the introductory material on this step from the Implementation Manual. The information in the Implementation Manual will give you a great foundation to execute this step successfully.
Role of Steering Committee
Since the Steering Committee is ultimately responsible for the successful of the DiscipleSoft initiative, they play a key role in all the 4 workshops. The Steering Committee members will attend all of the 4 workshops. For this particular workshop there are 2 Functional Leaders who are central. By combining Evangelism with Visitor Follow-Up and Integration we believe that the church growth these will be more holistic and inclusive.
Workshop Agenda List
The main agenda of the workshop is to successfully introduce and launch DiscipleSoft to the teams. Below is a list of the key topics that should be covered in the agenda
1) What is DiscipleSoft
2) Why does our church need it
3) Implementation Overview
4) The role of the Functional Leaders and Support Teams
5) What is Team Orientation
6) What is Church Growth Toolkit App and how to Download it
You can request from your Customer Success Executive a copy of the PowerPoint presentation to use on the day of the workshop. A PowerPoint presentation will help ensure that all the areas are addressed during the workshop. The PowerPoint presentation will also come with Frequently Asked Question to help you address any questions from the teams.
Who should attend?
Church Growth Workshop
Below is a list of all the people who should attend this workshop;
1) Head of Visitor Follow-Up and Integration
2) Head of Evangelism and Outreach
3) Visitors Welcome Team
4) Visitor Information Collection Team
5) New Member Integration Team
5) Evangelism Planning Team
5) Evangelism Team
Preparation Checklist
Conducting a successful workshop requires teamwork and planning, below is a list to guide you through preparations.
1) Select a Date and Time for Workshop
2) Invited all Support Team Members
3) Book a room for the Workshop
4) Secured a Projector
5) Downloaded the Workshop PowerPoint
6) Bought Refreshments
Please note you will use the Customer Success Mobile App to execute capture the planning details of the workshop.
Step 3 – Team Orientation
After the workshop, the whole team will be on the same page regarding the incredible benefits the church will reap as a result of DiscipleSoft and what it takes to implement. The next step in the process is Team Orientation. Team Orientation is a process designed to empower all those involved in implementation with information and knowledge vital for them to execute their duties. During the Workshop, it should be made abundantly clear that everyone involved in implementation should be prepared to go through the necessary education and training.
The Church Growth Toolkit is an awesome place for all those involved in implementation to get all the required education and training. That is why during the Workshop everyone should be asked to download the Toolkit which comes in both Android and iOS. When everyone involved is properly oriented it will be easier for the Functional Leaders to communicate and influence their teams. Below is a list of mandatory material from the Toolkit that everyone involved in Phase 1 implementation should go through, both Functional Leaders and Supporting Team;
Mandatory Reading for Everyone in Phase 2
Please note that all this material is taken from the Church Growth Toolkit Mobile App.
Tools Section
1) Let’s Get Started
2) Church Growth Dynamics
3) 15 Top Features
4) Start Your Free Trial Today
5) Are you reaching enough people?
6) Effective visitor follow-up
7) Why New Members Leave
Implement Section
1) Implementation Manual – All Chapters
2) Phase 2 Implementation Guide – All Chapters
Learn Section
1) Church Growth Assessment
2) Church Statistics
3) Smartphone Revolution
Step 4 – User Training
Whilst Team Orientation is about general education and training, User Training is a process designed to train those Team members whose duties involve hands on use of DiscipleSoft or the other platforms. It is important to point out that not everyone within the teams will have duties that involved hands on use of the software platforms.
User Guides
User Guides are documents that have been developed with material on how to use the different platforms which form the DiscipleSoft package. They are found on the Learn section of Church Growth Toolkit. After going through the guides anyone should be able to use the platforms. Below is an account of the different teams and the user guides that they should go through for them to correctly execute their duties.
Visitor Follow-Up User Guide
1) Head of Visitor Follow-Up and Integration
2) Visitor Follow-Up Team
Member Integration User Guide
1) Head of Visitor Follow-Up and Integration
2) Member Integration Team
Evangelism Planning User Guide
1) Head of Evangelism and Outreach
2) Evangelism Planning Team
Church Growth App
1) Head of Visitor Follow-Up and Integration
2) Head of Evangelism and Outreach
3) Visitor Follow-Up Team
4) Member Integration Team
5) Evangelism Planning Team
Please note that through the Customer Success Mobile App the Functional Leaders will report on how their teams are performing with regards to User Training.