Overview

The Groups Management Module is an all-inclusive platform for the management of groups in a church. It is a comprehensive database with all the home groups, church groups, departments and special groups. It is also used for tracking attendance to all church services, events and activities. It has 2 main sub modules:

1. Groups Management
2. Activities Management

How to Customise Groups Settings

How to Manage Groups

Step 1: From the Groups Management Module to your left select the Groups Management sub module

Step 2: If you are the main church administrator you would have to select the group you want to view otherwise when logged in as a group administrator you will go straight to your group view.

The group’s all inclusive view has 3 main sections that I would like to highlight

1. Group Information
2. Group Health Checks
3. Group Panel

How to Manage Group Information

This has the group’s basic information like the name of the leader, contact and number of registered members of that specific group.

How to Manage Group’s Health Check

The Group’s Health Check tracks 6 Metrics that will show the strength of the group at a glance. This will quickly highligh the areas that need attention. Here is a summary of what each metric measures:

1. Attendance Score – this gives the monthly attendance average, on average fow many people in a month would have attended group meetings.
2. Tithing Score – shows the number of people who would have tithed in that month against the total number of group members
3. Voluntering Score – this is a measure of member participation and involvement by voluntering to serve in any of the church departments like Ushering, Hospitality etc.
4. New Member Score – the ability of a group to attract new members is a key metric to track.
5. MCA Score – measures the group members’ participation on Church App for those who have it as one of its tools
6. Visitors – tracks the number of members in a month who came through that group

How to Manage Group Panel

This section is divided again into sections, each section dedicated to managing fuctions specific to that section. It contains more detailed lists like members, visitors, converts and expenses.

The following sections show reports on information that would have been captured from various parts of the sysem. The group leader has only view rights with no ability to add information on the following:

1. Converts
2. Tithing
3. Income and Expenses

The group leader however can add records on the following sections

1. Members
2. Visitors
3. Attendance

How to Manage Activities

Activities Management is an extension of the Group Management module but this sections tracks attendance to group meetings, church services and any other activity that happens in the life of the church.

Step 1: From the Groups Management Module to your left select the Activities Management sub module

Step 2: Click on Add Activity to get the form shown below

The form is divided into 3 distinct sections:

1. Activity Information
2. Statistics
3. Attendance Register

Please note that when completing the Activity Information pay attention to the field titled Select Source. This field is used to identify what sort of meeting it was, for example, it could be a group meeting, a deparment meeting or it involved the whole church (main church) etc.